General VOICE Meeting - 18 June 2005

Agenda
~~~~~~
1. Call the meeting to order.
2. Old Business
     a) VOICE forum (Walter Metcalf)
     b) New subjects/people for VOICE speakups (Roderick)
3) New Business.
     a) sponsorship Warpstock
     b) VOICE sponsorship of Warpstock 2005 (Hershey PA). A vote will held on this meeting and normally VOICE would sponsor Warpstock with 1000 US dollars.
4. Adjournment

Summary - Decisions/Announcements Made
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
1. A Discussion on SpeakUps topics was held. Some suggestions were made. JWE to prepare a list for future topics.
2. The Treasurer reported on the financial and membership status.
3. A motion was passed regarding VOICE sponsorship of Warpstock 2005 in Hershey, PA. An amount of $1,500 was approved with an additional $500 available upon review of anticipated expenditures.
4. Next meeting is the 9th of July 2005.

Meeting Log
~~~~~~~~~~~
Chairman of the meeting Roderick Klein called the meeting to order at 15:16:18 EDT
<eCSNL> OK I hereby declare this meeting opened.
<JWE> Logging has started.
<eCSNL> Well to this VOICE business meeting.
<eCSNL> Chairman is Roderick Klein, the secretary is John Edwards.
<eCSNL> Well Walter is not here.
<eCSNL> So item one if not possible.
<eCSNL> Speakups.
<eCSNL> Point 2b.
<eCSNL> Are there other proposals for speakups from people?
<Gord> How about someone from Serenity Sytems about the work being done on eCS?
<Gord> You keep hinting at it.
<eCSNL> I tried that but everybody is occupied.
<eCSNL> I send out an email.
<eCSNL> I also wanted to do a speakup later this year and not directly Serenity.
<eCSNL> Since I wanted to put some other topics on the agenda first.
<eCSNL> Thats why I'm asking for proposals.
<Hawklord> Sundial
<eCSNL> noted
<eCSNL> other suggestions ?
<Gord> Where else is new work being done?
<Gord> Netlabs?
<Hawklord> Look at the list at http://os2voice.org/transcripts.html
<Hawklord> Some of them are still active and could need a new speakup
<eCSNL> Could actualy somebody else from the board try and do 1 or 2 speakups.
<eCSNL> I flodded in work at the moment ?
<eCSNL> JWE could you try ?
<JWE> It might be possible.
<JWE> I will need a contact list.
<eCSNL> What kind of contact list ?
<Hawklord> Proposal; Innotek
<Hawklord> and Netlabs
<JWE> Who to contact for a specific proposal.
<eCSNL> Well you can ask me...
<JWE> OK
<eCSNL> JWE can you start making a list of this week
<JWE> OK
<eCSNL> and then we can discuss what are interesting topics.
<Hawklord> Proposal; SmartSuite developers/maintainers
<eCSNL> OK next topic
<eCSNL> gordin
<eCSNL> Can you give us an financial update ?
<eCSNL> FOr a speakup ?
<eCSNL> From IBM ?
<Gord> Checking Finances.
<Gord> As of the end of May, the balance in our US dollar account was $234.25
<Gord> As of 16 May, the balance in our Canadian dollar account was $12,057.55
<Hawklord> eCSNL: Yes, if at all possible...
<Gord> Our membership stands at about 145.
<Gord> (There are a few renewals pending.)
<Gord> end of report.
<eCSNL> OK...
<eCSNL> Well thats short then :-)
<eCSNL> I did send out
<eCSNL> this email a week in advanced so people know they could come to this meeting to discuss
<eCSNL> the Warpstock sponsorship.
<eCSNL> JWE did Marc Dodel not send you a link ?
<JWE> Yes
<JWE> Mark has made Warpstock financial data temporarily available at xxxxxxxxxxxxxxxxxxxxx
<eCSNL> One momemnt please...
<eCSNL> OK it seems we have a net split.
<eCSNL> Everybody has seen the results for Warpstock.
<eCSNL> It would be a good thing to limit Warpstock there risk.
<eCSNL> I would like to suggest that this year we donate 1500 US dollars to Warpstock.
<eCSNL> When you look at the visit numbers you see a trend in dropping visitors.
<eCSNL> However...
<Gord> Hi , wdl
<eCSNL> However...
<eCSNL> Looking at 2001
<eCSNL> and 2002
<eCSNL> there is a jump in visitors...
<eCSNL> My personal view is that we should sponsor Warpstock US
<eCSNL> because it brings people togheter and it also results in developers talking to each other.
<eCSNL> Also with now being organized in Hershey there might a chance that people from Canada will come.
<eCSNL> OK I now get of my soapbox.
<Gord> I agree, we should support Warpstock.
<eCSNL> What is other people there view on the my sponsship of 1500 dollars (US).
<eCSNL> Its 500 dollars more
<eCSNL> then last year.
<Gord> Yes.
<eCSNL> OK Gord, your view is clear.
<eCSNL> Supportive :-)
<KenKrchnr> Sounds good to me as well.
<eCSNL> However I would like to hear other people there view on this proposal...
<JWE> I too support this increase.
<eCSNL> Walter will also be coming he forgot about the meeting.
<eCSNL> Go grab a cup of coffee...
<MikeG I don't know if this is out of place, but I have read alot on this Pixel program in the groups. Could Voice help out in this?
<eCSNL> JWE you are secreatary for Warpstock as well.
<eCSNL> I want to sponsor
<Gord> And could VOICE help out with the SNAP driver?
<JWE> Yes
<eCSNL> Warpstock US.
<JWE> Yes
<eCSNL> Do you know where Warpstock US is trying to reduce the expenses ?
<eCSNL> Will Warpstock for example no longer produce the t-shirts ?
<eCSNL> Let me put it differently.
<eCSNL> Warpstock still has t-shirts from last year and the years before (if I'm correct).
<JWE> There are a number of areas including the rental of data projectors, borrowing instead.
<eCSNL> I think we should even consider maybe increasing the sponsorship to 2000 US dollars.
<JWE> Some shirts still left, can be ordered.
<eCSNL> But under the condition that we have a clear overview where is being cut back in the expenses.
<JWE> There is also a cutback in the shirt area. Other areas deal with cutbacks in the hotel contract.
<WalterOS2> Gord, what is the current bank balance?
<eCSNL> http://www.warpstock.org/wsfinancial.html
<eCSNL> Is there any rough number what the budget for this year is ?
<WalterOS2> For Voice.
<eCSNL> The balance in Candian dollars is a bit more then 12000.
<Gord> Checking Finances.
<Gord> As of the end of May, the balance in our US dollar account was $234.25
<Gord> As of 16 May, the balance in our Canadian dollar account was $12,057.55
<JWE> There is also a severe cut back in the provision of internet access as the hotel is asking $125 per day for the 1st connection and $50 per day for each additional connection.
<eCSNL> What is the estimate the entire event is going to cost ?
<JWE> I don't have the budget handy. But I believe it is between $9,000-$10,000
<Hawklord> Does VOICE sponsor anything other than Warpstock?
<Gord> Not in this past year.
<eCSNL> I just discussed with Walter.
<WalterOS2> Roderick's going to have a large phone bill this month. :-)
<eCSNL> I would like to propose that Warpstock sponsors this years Warpstock US(in Hershey) with 1500 US dollars.
* eCSNL rewrites text
<Gord> I second the motion.
<eCSNL> I would like to propose that OS/2 VOICE sponsors this years Warpstock US(in Hershey) with 1500 US dollars.
<Gord> Second.
<eCSNL> With the posibility of an additional 500 US dollars if Warpstock US can show us a more detailed budget of last year and this year to see where the expenses are.
<Gord> I don't like the condition.
<eCSNL> Well let me put it like this.
<eCSNL> For us its a lot of money
<WalterOS2> Gord: I think it's a fair request.
<eCSNL> and also for Warpstock inc.
<eCSNL> I'm willing to support Warpstock.
<Gord> WalterOS2: Understood.
<eCSNL> But its members money that is being spent and that should be well justified.
<eCSNL> Especialy since VOICE is an organisation of which the accounting is open.
<Gord> Well, OK.
<eCSNL> anybody here
<eCSNL> more comment...
<eCSNL> ?
<WalterOS2> I agree with the motion.
<eCSNL> I know.
<eCSNL> But since this is an important dission
<eCSNL> I would like to
<eCSNL> hear other people
<eCSNL> there view
<Hawklord> I don't mind
<eCSNL> OK who will put the motion forward ?
<Gord> You did already.
<Gord> And I seconded it.
<eCSNL> OK who in in favour of this motion say aye...
<Gord> Aye.
<JWE> aye
<WalterOS2> I would like to propose that Warpstock sponsors this years Warpstock US(in Hershey) with 1500 US dollars.
<WalterOS2> * eCSNL rewrites text
<WalterOS2>
<Gord> I second the motion.
<WalterOS2>
<eCSNL> I would like to propose that OS/2 VOICE sponsors this years Warpstock US(in Hershey) with 1500 US dollars.
<WalterOS2> *eCSNL* didn't you say $2000?
<WalterOS2> Aye
<WalterOS2> Sorry about the noise.
<KenKrchnr> Aye
<Gord> The extra $500 was if Warpstock showed us how the money will be well spent.
<eCSNL> Coreect.
<Gord> For a possible total of $2000
<eCSNL> yes
<eCSNL> Aye
<eCSNL> Is there anybody against this sponsorship.
<eCSNL> Please say nay then.
<Gord> How is Warpstock to present their budget to us?
<eCSNL> Well they made an overview of expected expenses
<eCSNL> Rooms
<eCSNL> food
<eCSNL> internet etc.
<eCSNL> Just a simple overview of all expenses added up.
<Gord> Who will tell Warpstock of this donation?
<eCSNL> Should I tell Warpstock this as president of VOICE ?
<Gord> OK with me.
<eCSNL> As chairman of the meeting I have to conclude the motion is accepted by all people who voted.
<eCSNL> It as annouched a week in advance
<eCSNL> and via the VOICE memberlist.
<eCSNL> I there for see no nothing that can stop the acceptance of this motion.
<eCSNL> Motion accepted.
<eCSNL> Boy what a bad English.
<eCSNL> Sorry about that
<eCSNL> I'm sleepy.
<eCSNL> Who is in favour of closwing this meeting as all agenda points have been discussed.
<eCSNL> ?
<Gord> I move we adjourn.
<JWE> Second
<WalterOS2> I'm going back to bed. :-)
<eCSNL> All in favour of closing this meeting say aye...
<eCSNL> aye
<Gord> Aye.
<KenKrchnr> Aye
<JWE> aye
<Hawklord> aye
<eCSNL> This meeting is then closed.
Meeting adjourned 18 June 2005 at 17:10:22 EDT