General VOICE Meeting from 07/16/2001

<Walter>	This Members meeting of VOICE is hereby called to order.
<madodel0>	What problem with the VOICE computers?
<Walter>	Before we go any further, I have a fairly extensive agenda for tonight--not one that should take us long get through, however.
<Walter>	General Meeting - 16 Aug 2001 - Agenda
<Walter>	Make sure someone is taking the log.
<Walter>	Call meeting to order.
<Walter>	Treasurer's report.
<Walter>	Status report on Server1 from Judy (aka mandie) or Abel (aka
<Walter>	Hoss).
<Walter>	Status report on Ceilidh:
<Walter>	Memo and ballot documents have been completed and emailed to the
<Walter>	members.
<Walter>	Awaiting results.
<Walter>	Ballot document reads as follows:
<Walter>	-----------------------------------------------------------------
<Walter>	-------------------------------------------------
<Walter>	Dear VOICE Memb
<Walter>	like to know if you would be in favour of
<Walter>	VOICE spending $149 US
<Walter>	in order to licence Ceilidh 2.60, an OS/2 message board, for the
<Walter>	purposes of providing
<Walter>	additional, web-based, communication facilities for VOICE
<Walter>	members. For more information on Ceilidh, and what we would
<Walter>	like to do with Ceilidh, please go to
<Walter>	http://www.warpdoctor.org/ceilidh_survey.html .
<Walter>	To vote, fill out the Ballot below, and click on the "Reply"
<Walter>	icon of your EMail program. Please DO NOT change the SUBJECT
<Walter>	line.
<Walter>	-------------------BALLOT------------------------
<Walter>	--------------------
<Walter>	Please place an 'X' on the appropriate line.
<Walter>	I agree__________ disagree______________ that VOICE should
<Walter>	license the
<Walter>	5-forum Professional version of Ceilidh for $149 US, and hereby
<Walter>	authorize the
<Walter>	Directors to expend the necessary funds from the VOICE treasury
<Walter>	for this purpose.
<Walter>
<Walter>	-----------------------------------------------------------------
<Walter>	----------------------------------------------
<Walter>	Motion
<Walter>	nce all members have voted or
<Walter>	by the next general chat and if the vote is positive.
<Walter>	Status of Warpstock Registration support.
<Walter>	At one point VOICE was going to provide Warpstock online
<Walter>	registration on the new VOICE secure site. Is this completely
<Walter>	dead?
<Walter>	I'd like to know because PayPal is causing real headaches, not
<Walter>	only for Warpstock, Inc, but for would-be registrants who are
<Walter>	not US residents, incl. Canadians. Sort of ironic, since the
<Walter>	event is being held in Canada. :-)
<Walter>	Status
<Walter>	tion
<Walter>	Where do we stand on making a contribution toward the social
<Walter>	event?
<Walter>	Where do we stand regard the rental of a booth?
<Walter>	New Business
<Walter>	Adjournment
<Walter>	Unfortunately, apparently because some of the lines are too long, some of the words are chopped off.
<Walter>	If you have trouble making sense of a portion, let me know. I have the original in front of me. Again, let me apologize for this inconvenience.
<Walter>	$4705.32 CDN, with another $597.80 US in cheques recieved in today's
<Walter>	mail, yet to be deposited.
<Walter>	peter
<Walter>	At current exchange rates, $4705.32 CDN = 3060.25 US
<Walter>	Item E:
<Walter>	Status report on Ceilidh:
<Walter>	1. Memo and ballot documents have been completed and emailed to the members.
<Walter>	2. Awaiting Results.
<Walter>	Note Ballot was emailed to members@os2voice.org using ListServe and has been seen or heard from since I sent it at
<Walter>	2:21 EDT.
<Walter>	Please the see the URL: http://www.os2voice.org/agenda/07162001.htm to see a copy of the Ballot document.
<Walter>	I have also written a short "article" at http://www.warpdoctor.org/ceilidh_survey.html, explaining in more detail
<Walter>	what Ceilidh is, and we will do with it if the members agree to licence the software.
<Walter>	I was hoping to have this out to the members using email by the time of this meeting. :-(
<madodel0>	Oh well there is always tomorrow. :-)
<Swanee>	I just went through my mail and didn't see anything unless the agenda note was one and the same as what tyou are speakiung of.
<Walter>	4. I would like to make a motion that we proceed with the purchase/licence once all members have voted or
<Walter>	by the next general chat and if the vote is positive.
<madodel0>	Sounds good to me
<Walter>	Do we have a second?
<Swanee>	If the vote is positive then the motion will be redundant won't it. I have no problem going along with that but I think that it is a given if the members say yes to it.
<Swanee>	And we certainly seem to have the resouirces for it also.
<madodel0>	Has any thought been given to finding someone to administer Ceilidh? My only qualm is I'm not looking for any more work then I already have.
<Swanee>	Is there someone familiar with it?
<madodel0>	Is there much work involved in ongoing maintenance of it?
<Walter>	Actually, Abel is quite familiar with it, and has used it a lot.
*	Swanee doesn't know what it is other trhan a discussion forum setup (I think)
<Walter>	I'll probably be sorry, but at this point I've been assuming I'll be responsibile for administering, since it is my idea.
<Swanee>	Does Abel have time for that too? It sounded like he is pretty pressed for time. I sure can't speak for him but we'd better run it past him first.
<Chrissy>	I dont think you should be expecting Abel to do anymore than he already is...
<Swanee>	Will it be very tough to administer?
<Swanee>	and are you familiar with it Walter?
<Walter>	As you can see, we're not. All I'll need from Abel is some help from time to time?
<Swanee>	:-)
<Swanee>	We all need to quit our jobs so we can do more of this stuff. :-)
<Chrissy>	all Im saying is that right now with all that is going on with the renovations of the house, Abel is not very available...
<Walter>	Not yet, but Abel is going to set me up with a directory on Server1 where I can learn and test to my heart's content.
<Swanee>	That should be helpful.
<Walter>	This is the kind of thing I love to do.
<Swanee>	Great!
<Walter>	BTW, Abel is excited about having Ceilidh as part of VOICE.
<Swanee>	Good, his vote of confidence is good enough for me
<Walter>	Swanee: you asked about part of the motion being redundant.
<Hoss>	I'll second that motion.
<Walter>	Item F:
<Walter>	Status of Warpstock Registration Support.
<Walter>	Before we continue, I'd like to extend a special welcome to JWE. John is the Event Chair of the Warpstock 2001 event team.
<Swanee>	Hi JWE
<Walter>	I suggested that John might find tonight's meeting interesting.
<Swanee>	We'll hope to meet you in October
<JWE>	I look forward to seeing you in Toronto.
<Walter>	Subitem F1:
<Swanee>	I have no clue on the WS registration progress Walter. I know we started the process of a security cert etc but where we have gone from there I don't know
<Walter>	At one point VOICE was going to provide Warpstock online registration on the new VOICE secure site. Is this completely dead?
<madodel0>	Walter: you have to ask the Warpstock Corporate for an answer on that. The last I heard the hold up was with their Incorporation papers not being completely switched over from IOTTA.
<Walter>	OK, I'll look into that. But from our end it looks like we have a love THAWTE certificate on the new site.
<Walter>	(https://os2voice.com/index1.html) Am I correct?
<Walter>	love=live
<Hoss>	https://os2voice.org is THAWTE secured.
<madodel0>	Walter: that is correct. But WarpCharge requires a contract with a credit service and as part of the application, one has to prove they are a real existing business. It requires an address, photo of a building and Incorporation papers. From what I was told the holdup is the last item.
<Walter>	Mark: Holdup is which: building photo or Incorporation papers?
<Hoss>	I am just now aware of the list servre problems ... but I am not clear as to what is and isn't happening..
<Swanee>	The latter, Incorporation papers
<madodel0>	Incorporation papers. They have them, but supposedly the name hasn't been changed by the lawyers yet
<Walter>	Swanee: Is it fruitless to ask why?
<madodel0>	They assumed IOTTA's corporation when that faded away.
<Walter>	IOTTA?
<Swanee>	I don't have the answer but what Mark is saying is that they may have run into problems getting their corporate papers in order for it.
<Walter>	OK, I guess that's really all I need to know. :-)
<Swanee>	IOTTA was something like VOICE many moons ago.
<Hoss>	Walter: which list did you send a mail to?
<madodel0>	Well it was for OS/2 ISV's. Since there are practically none of those left it folded
<Walter>	I know that the courts (and hence the lawyers) can be real sticklers about having a clean title to a name.
<Walter>	Hoss: members@os2voice.org AND admin@os2voice.org. It seems that admin did eventually come through, although very late.
<Walter>	members was sent at 2:21 pm EDT and still has not come through. :-(
<Hoss>	Walter: I will give you moderator privieliges for admin with your new address.
<madodel0>	Walter: What address did you send it with to the members list?
<Walter>	walter.os2@home.com
<Hoss>	2001-07-16 14:27:51 VOICE Ignored mail from walter.os2@home.com
<Walter>	Gee. thanks!
<Swanee>	Oh OH Walter, I've been ignored by my wife but NEVER a computer! :-)
<madodel0>	Is that the same address on your membership? Was that ever changed? That list is for subscriber posts only
<Hoss>	member list is only postable by te secretary and the treasurer at the moment.
<Hoss>	(IIRc)
<Walter>	Again, gee thanks!
<madodel0>	Ah now that you mention it I think it is moderated
<madodel0>	I couldn't post to it either at one point
<Hoss>	It was not a matter of neglect per se.. but for 'continuity' reasons etc...
<Walter>	What's that supposed to mean?
<Hoss>	I removed 'president@os2ovoice.org' from mail server and the list server.
<Hoss>	in february of this year.
<Hoss>	when you took over as president... I never added "mail or list server respoonsibilty" ( ie admin privileges) for your walter.os@home.com address...
<Hoss>	walter.os2 even.
<Hoss>	I figured you had enough on your plate at the time.. to get used to..
<Walter>	Oh, I'm gradually getting used to things. :-)
<Hoss>	So now.. as president you can "administer" whicehver lists you so desire..
<Hoss>	If a post needs to go to the member's lkist it should be filtered through Peter. He wons that list because he is the guy that keeps the roster.
<Hoss>	wons=owns.
<Hoss>	as president if you use the president address you too will be able to send to that list as sson as I can get around to adding you
<Hoss>	I have a bunch of catch up work to do and I will be getting 'a roun tuit' real soon.
<Hoss>	I guess I sort of spoiled everybody for about a year...
<Walter>	Hoss: thanks for all your help!
<Hoss>	and then due to circumstances had to back off some.
<Hoss>	It will get better.( I'll see to it.)
<madodel0>	RIght now WS Inc has gone with PayPal because it was quick to setup. Is there another service similar, that might be firedlier to Canadians and other non-US folks?
<Walter>	There's really only one item of business left:
<Walter>	Item G:
<Hoss>	madodel0: my initial research into this was PayPal was it.... the best..
<Walter>	Status of Warpstock Contribution
<madodel0>	Is there another option though?
<Hoss>	I never found one that was affordable.
<Walter>	We're going to be hit with extra charges for going to an event in our own country!
<Walter>	JWE had one all worked out. Care to summarize John?
<Hoss>	I don't even remeber the names... now because I dismissed the iea of 5%...
<madodel0>	I think the WS BOD was under the impression that Canadians were getting the same treatment with PayPal as in the US. If they are not then someone needs to bring it to their attention
<Swanee>	As new as PayPal is, there might not be many copycats yet, especially Canadien ones.
<JWE>	Jacaranda Business Systems had offered to add the Warpstock charges to their page and not charge anything to Warpstock for this.
<JWE>	They use a system called InternetSecure.
<madodel0>	Has the WS Board been told about that yet?
<JWE>	Yes, they wanted control of the registration and the offer was rejected.
<JWE>	I also provided information about InternetSecure which operates in 83 countries.
<Walter>	Thanks, John.
<Walter>	I noticed that we've gone past our scheduled quitting time. Let's see if we can wrap this meeting up quickly.
<Walter>	Item G:
<Walter>	Status of Warpstock Contribution.
<Walter>	1. Where do we stand on making a contribution toward the social event?
<Walter>	At the last meeting, I believe someone was going to send out a poll. Has this been done?
<madodel0>	Sector sent it to the members list a couple weeks ago. I don't belive he has received any responses. I know I haven't
<Swanee>	Weren't we still in discussion stages. It seems to me that there was a project or two that we were concerned about meeting financially but my memory isn't serving me well right now.
<Walter>	What does the absence of response tell us?
<madodel0>	Swanee: That was what was sent out to the members. We asked for opinions on spending the money.
<Swanee>	Probably nothing... (OK, that was a bad joke)
<madodel0>	Walter: That people don't care?
*	Sector hasn't gotten any
<Swanee>	Here is my response... I think we should try to support the social event again and also have a booth as we have always done to support WS
<Hoss>	I agree with swanee.
<Walter>	At last year's rate?
<madodel0>	Swanee: I agree on the Social. the problem with the booth is finding people to staff it. That was also part of the member post.
<Walter>	Like Swanee, I don't remember getting it--and I checked through my email accounts.
<Swanee>	We should also but a new Lincoln Mark VIII for at least one member of the board that isn't a president, sec, treas, liaso etc. The board member should be a vp and preferably a vp that isn't very good.
<madodel0>	If no one is willing to staff the booth, then it sits empty most of the event. that makes VOICE look bad.
<Hoss>	I fully expect to be at warpstock. I fully expect to spend time in the booth. I have done so for 2 years. I do_ want to attend more stuff though..
<madodel0>	Hoss: Same here. But out of 200 or so members you'd think a couple would respond
<Hoss>	madodel0 u r correct about making us look bad if the booth is empty.
<Swanee>	True
<Hoss>	however it was a great thing to see the IBM 'boy wonder's selling VOICE memberships.
<Walter>	I'm willing to man a booth, some of the time, but not all the time.
<Swanee>	I may have to pull double duty at WS. If they help send me, I'll have to be their boy.
<madodel0>	OK, that's three of us, Abel, Walter and me. But we have three days to cover. :-9
<Swanee>	Shall we have a WS evening again and give a motel room away again as incentive? We may get a few more vols
<madodel0>	And Walter, will you have any responsibilities for the event team during the event? Last year I spent most of my time doing Warpstock stuff.
<Walter>	Yes I imagaine I will, but they are not well-defined and John and I have agreed my responsibilies to WS must not
<Walter>	threaten my health. So it will be a bit of a balancing act, but there will be time for VOICE as well.
<Swanee>	How much are booths this year?
<JWE>	$500 USD
<Swanee>	Wow! It keeps a gittin higher... :-)
<madodel0>	Ah, but it's for three days this year
<Walter>	Remember, this is for 3 days, not 2.
<Swanee>	Oh... I feel better... :-)
<Walter>	Everyone: I would like to do what Swanee originally suggested: support WS 2001 at the same levels as last year.
<Swanee>	Hoss: To late, if you have contractors working, you'll be lucky to come out of it with your shirt!
<Walter>	Specifically: Same amount of financial contribution + booth.
<Swanee>	Was is 500 for social + the booth?
<madodel0>	Well Walter you have a quorom of the BOD here. Put it to a vote.
*	Hoss motions for VOICE to SPonsor the socail event (1) and pay for booth... whether we fill it or not.... (1) at $500 each that outta help WS and keep our visibility up..
*	Swanee seconds the motion
<Swanee>	and agrees with the sentiment
*	Hoss isn't an officiail BoD member buth thought this was a general meet.. of the minds...
<madodel0>	There are still 3 "official" BOD members present.
*	Sector thinks that should be changed
<Walter>	what should be changed, Sector?
<Swanee>	Sector: Speak
<Sector>	Well, Sysadmin is a new position and we should decide someday if we should make it a BoD position or not (and then once upon a time editor was going to be made one as well)
*	madodel0 points out that it never was, and never will be. :-0
<Sector>	Well, I'll agree with the never was anyways
<madodel0>	Can you three just vote on the motion so I can go to bed
<Walter>	All in favour of the motion, please type "Aye" No extraneous comments.
<Sector>	Affirmative
<Hoss>	Aye
<Swanee>	Aye
<Walter>	All opposed, type "Nay"
<madodel0>	Walter: You didn't vote
<Walter>	Chair isn't permitted to vote except to break a tie.
<Walter>	Motion is carried.
<Walter>	I'll tell Peter to take the appropriate action.
<Sector>	Another little item: damn, that reminds me... Sector, could you make a note for the next
<Sector>	meeting about Sundials sponsorship ad? We promised them an ad on voice.org
<Sector>	in return for their kind donation of DBExpert
<madodel0>	What's interesting is that our funds are in Canada, but will have to be converted to US dollars to pay for an event in Canada.
<Walter>	Weird.
<madodel0>	We've never had an ad on the VOICE website. Where should it be put?
<Swanee>	I never thought about that Mark. I guess that's why you get the big bucks
<Swanee>	madodel0: Can we fit a banner ad like every other site uses across the top?
<Swanee>	468x60
<Swanee>	or right above the WS logo
<madodel0>	Argh, not on top
<Swanee>	beside it
<madodel0>	I was just thinking a banner above or below Warpstock would probably be the right place.
<Swanee>	concur
<madodel0>	I meant not at the top of the page.
<Swanee>	Yeah, I got ya. I said it before I looked at the page
<madodel0>	Shouldn't they be listed on our sponsorship page/
<Swanee>	and I agree with you
<madodel0>	?
<Swanee>	"also" be listed on our sponsorship page
<madodel0>	http://www.os2voice.org/sponsorinfo.html
<Hoss>	Ptackbar has promised an update../major overhaul once we get the DB installed..
<madodel0>	Cool
<Hoss>	so for now I'd say we defer ad placement to his judgement..
<madodel0>	We need a banner from Sundial first anyway
<Hoss>	he is webmaster...
<JWE>	I would suggest that someone should contact the Exhibits Coordinator, Steve Harris, steve@jbsinternational.com to make the arrangements for the booth at Warpstock 2001.
<Walter>	Good point John. Swanee, can you do that?
<Swanee>	I can contact him but I'll have to redirect him to Peter for most of it. No problem
<Walter>	Would it be better if I asked Peter to do it?
<Walter>	Swanee?
<Swanee>	Oops, I already sent an email off to him
<Walter>	OK, that's fine. Don't change anything now. :-)
<Walter>	I hereby move this meeting be adjourned.
<Hoss>	Swanee: hahaha, _NOW_ u tell me!!!
<Hoss>	I second that emotion.
<Swanee>	I have to do it now because I may not have time tomorrow. :-)
<Walter>	Meeting adjourned.